Payroll Manager, Americas

Onsite – Morgan, Hill CA 95037

Full-Time | Exempt

We are looking for a Payroll Manager who thrives in building structure where it does not yet exist. This role is ideal for someone who enjoys untangling complexity, creating scalable processes, and bringing order to fast-moving, ambiguous environments. You will play a critical role in shaping and improving how payroll operates, not just executing it.

As the Payroll Manager, Americas for Tecan, you will own the evolution of payroll across the US. This role goes beyond processing payroll. You will lead system integrations, unify payroll across multiple entities, and build processes that improve accuracy, efficiency, and the overall employee experience.

You will operate in an environment that requires sound judgment, adaptability, and comfort with ambiguity. Success in this role comes from taking ownership, solving problems at the root cause, and building strong cross-functional relationships across HR, Finance, and the broader business.

This is a hands-on role for someone who thinks like a builder. You will identify gaps, connect systems, and design scalable solutions. Deep experience with ADP, including Workforce now and Comprehensive, and a track record of integrating multiple entities into a single payroll environment are essential.

How you will make a difference.

Own Payroll Operations and Experience
• Lead end-to-end payroll processing with a focus on accuracy, timeliness, and accountability
• Act as the primary point of contact for employees, managers, HR, and Finance, building strong and trusted relationships
• Proactively manage inquiries, follow through on issues, and ensure resolution with a high level of responsiveness
• Communicate payroll status, risks, and outcomes clearly and consistently

Build and Improve Processes
• Identify gaps, inefficiencies, and failure points in payroll workflows and implement scalable solutions
• Create structure in ambiguous or evolving processes, ensuring consistency and repeatability
• Establish and maintain clear documentation, controls, and audit-ready procedures
• Continuously improve service delivery and the overall payroll experience

Lead Systems and Integrations
• Lead the transition multiple ADP platforms into one unifying system, ensuring a smooth and controlled implementation
• Own the integration of SAP and ADP Time and Attendance into payroll, validating data accuracy and resolving discrepancies
• Manage and troubleshoot system issues, including data flow interruptions and integration errors
• Optimize ADP functionality, including employee self-service, to reduce manual effort and improve user adoption
• Train employees and managers on ADP tools, proactively identifying new users and ensuring effective onboarding

Problem Solve in Real Time
• Troubleshoot payroll issues as they arise, addressing root causes rather than symptoms
• Navigate complex and ambiguous situations with sound judgment and a solutions-oriented mindset
• Balance independence with knowing when to escalate or seek input
• Anticipate downstream impacts and future needs when resolving issues

Data, Reporting, and Insights
• Develop and deliver standard and custom reports using ADP to ensure data accuracy and support business decisions
• Analyze payroll data including salary, overtime, headcount, and 401k reporting
• Ensure data integrity across systems and proactively identify discrepancies

Compliance and Coordination
• Ensure payroll processes comply with all federal, state, and local regulations
• Maintain accurate employee payroll records, including new hires, changes, and benefits updates
• Coordinate workflows across Payroll, HR, and Accounting to ensure alignment and efficiency
• Support a seamless connection between systems, teams, and processes

What You Bring
• 5+ years of payroll experience in complex, multi-state environments
• Proven experience integrating multiple entities into a unified payroll structure
• Hands-on experience leading payroll system implementations and integrations, including ADP Comprehensive Payroll
• Deep experience with ADP platforms and employee self-service tools
• Strong ability to build and improve processes in environments with ambiguity or change
• Experience troubleshooting system and data issues across HRIS, payroll, and time systems
• Advanced Excel and reporting skills
• Strong communication skills with the ability to train and support non-expert users
• High attention to detail paired with strong ownership and accountability
• CPP certification preferred

How You Work
• You take ownership and follow issues through to resolution
• You are comfortable operating without perfect structure and can build it when needed
• You approach problems with curiosity and a focus on root cause
• You collaborate effectively while holding a high bar for accuracy and service
• You are committed to continuous learning and improving both systems and processes

Salary range: $100K– $130K
(Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, internal equity, and alignment with industry data.)